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iThenticate Process for Dissertation, Thesis Committee Members Clarified

When a student applies to graduate, any faculty members assigned to their dissertation or thesis committee are automatically added to the iThenticate access group.  However, this does not create the account.  You must complete this process by logging into the Charlotte iThenticate site.

Once these steps are completed, you will appear within iThenticate as a user and your student will be able to share their similarity reports directly with you through iThenticate. Students also have the option of downloading a PDF version of any reports which can be shared via other means.

To have your iThenticate account made permanently active so it can be used for other purposes as well, please submit a help desk ticket

Please do not create an account through the iThenticate website. Accounts created in this way are not part of our contract, do not have access to our user group and may incur additional charges.
If you receive an error message, please submit a ticket using the link above.

For questions about iThenticate, please contact aura.young@uncc.edu.

Student and Exchange Visitor Program (SEVP) Returns to Pre-COVID Guidance for Spring 2023

The International Student and Scholar Office (ISSO) recently reported that SEVP allowances made for COVID that allowed F-1 and J-1 international students to enroll in more than one online class have ended. As of the spring 2023 semester, pre-COVID regulations will apply.  International students may count only one online course towards full-time enrollment. 

ISSO Director Tarek Elshayeb provided the following additional details:

  • As of spring-23, only ONE online course per semester can count towards F-1/J-1 course enrollment minimums.
  • Undergraduates – at least 9 of 12 credits must be in-person or hybrid
  • Graduates – at least 6 of 9 credits must be in-person or hybrid

Since taking full-course load of only online courses will no longer be possible, starting in Spring-2023:

  • In-person F-1 CPT internships will need to be within 1.5 hours driving distance from Charlotte.
  • All students, both new and continuing, will need to reside in the Charlotte metro area to attend their in-person courses.

Students with questions may schedule an appointment during ISSO Advising Hours.

Graduate Education Summit Resources

Graduate Education Summit Attendees – September 23, 2022

Thank you to all who attended the Graduate Education Summit. You now have access to view the slide deck and read the additional resources that you’ll find helpful to your efforts as a Graduate Program Director or affiliate staff member.

Participate in 2022-23 Recruiting Events

Graduate Admissions staff participate in several recruiting fairs each year and maintain a list of high quality events that provide great opportunities to connect with prospective students. For more information, review the recruiting tips on GPDNet or contact MaryanneMaree-Sams@uncc.edu.  

Seeking Nominations: First Citizens Bank Scholars Award and the Harshini de Silva Graduate Mentor Award

The Graduate School is seeking nominations for the First Citizens Bank Scholars Award and the Harshini de Silva Graduate Mentor Award.

The Graduate School invites nominations for the 2023 First Citizens Bank Scholars Medal. This award recognizes a senior full-time faculty member for outstanding scholarship, creativity, and/or research. Nominations may come from any UNC Charlotte faculty member. The First Citizens Bank Scholars Medal has been awarded since 1988, with last year’s honoree being Dr. Jean-Claude Thill, Geography and Earth Sciences.

The award — consisting of a cash prize, framed citation and a medal — will be presented in the spring semester at a ceremony and reception presided over by the Chancellor, officials of First Citizens Bank, the Interim Dean of the Graduate School and University officers.

We invite you to view more information on this year’s nomination form and the selection process. The deadline for nominations is 5 p.m. on Friday, November 11, 2022.

The Graduate School is also seeking nominations for the annual competition for the 2023 Harshini V. de Silva Graduate Mentor Award. This award recognizes a full-time member of the graduate faculty who exemplifies outstanding graduate mentoring. Nominations should come from a chair of the academic department. This award was established in memory of Dr. Harshini de Silva, an associate professor of biology, who was noted for her dedication to the academic and professional development of graduate students. The 2022 award recipient was Dr. Adam Reitzel, Department of Biological Sciences. 

The award  — consisting of a crystal obelisk, a framed citation and a cash prize — will be presented in the spring semester at a ceremony and reception presided over by the Chancellor, the Interim Dean of the Graduate School and University officers.

View more information on this year’s nomination form and the selection processThe deadline for nominations is 5 p.m. on Friday, November 4, 2022.

Mentoring Session Offered

Graduate Faculty Mentor Training will be offered Oct. 14 from 9:30-4 in the Student Union.

As part of efforts to improve the research climate on campus, the Graduate School is offering training to graduate faculty who seek to be better research mentors.  This training comes from the evidence-based practices of the CIMER Institute (Center for Improved Mentoring Experiences in Research) at the University of Wisconsin.

Please use this form to register: https://docs.google.com/forms/d/e/1FAIpQLSeFzojmMZ5J-d1DiBsR2ENt8HPtIW4Fxlbqf0tTH6JH083zJQ/viewform

Participants Sought for 3MT Competition

Graduate researchers have an opportunity to sharpen their presentation skills and compete for cash prizes through the Three-Minute Thesis (3MT) program offered by the Center for Graduate Life and Learning (CGLL).  The competition kicks off in November.

For more information and to register, visit the Center for Graduate Life and Learning.

Fall Career Fair will Host 230 Employers

The largest career fair of the year, free and open to all majors and all class levels, will be held Sept. 23 from 10-2 at the Student Activity Center.

This year’s Fall Career & Internship Fair will include more than 230 employers including Fortune 100 companies, nonprofit organizations, government agencies, school districts and growing businesses.

More information, including a complete list of participating employers is available from the University Career Center.

Network Issue Slows Academic Petition Notifications

A network issue last week slowed notifications from the Academic Petition tool.  While the issue may have been addressed, GPDs are encouraged to log into the Academic Petition tool to check for pending requests rather than rely on a notification.

CGLL Sets Open House for New Atkins Location

The Center for Graduate Life and Learning (CGLL) will host an open house for graduate students, faculty and staff Sept 7 and 8 in Atkins 149. 

Come meet the CGLL team and enjoy refreshments:

Wednesday, September 7 from 2:00 – 4:30pm

or

Thursday, September 8 from 8:30 – 11:00am

The CGLL is now located in Atkins 149, next to the Career Center.

Save the Date!

The Fall Graduate Education Summit is coming Sept. 23, 10 a.m.-Noon.

Register today!

Information on 2022-23 Graduate Student Compensation Available

An updated schedule of graduate student compensation packages has been added to the Graduate School’s Student Support website under the tab Standard Graduate Student Compensation Packages.

Upcoming Funding Q&A Sessions for Faculty and Staff

Are you wondering about compensation packages, GASP, graduate assistantships or paying for fees? Join a Funding Q&A Session and let the Graduate Admissions funding and assistantships team answer all your questions.

The first session for the fall will begin on August 15. These sessions are held on the first and third Mondays of every month from 3-4 p.m.

Lists for Outreach to New and Continuing Students

As outreach continues to encourage new and continuing students to register, we invite Graduate Program Directors to personally connect with these students. Personal outreach typically leads to a greater impact. For more information about updated contact lists, please email Maryanne Maree-Sams.

Fall 2022 Admissions Deadline Extensions

To maximize new enrollments for the fall semester, the Fall 2022 admissions deadline for doctoral, master’s, and certificate programs has been extended from Monday, August 1 to Monday, August 15 at 11:59 p.m. EST.  The post-baccalaureate application is also extended to August 26. Applications submitted after this deadline will not be accepted.

If your program has reached capacity, please be aware that you do not have to accept any additional applicants.

Prospective students who are currently out of the country and need an F or J visa to enroll may simply not have sufficient time to apply, be considered for admission, be admitted, and complete the process to obtain an I-20 and a visa before the last day to enroll in the fall semester.

If you have additional questions, please reach out to Kathy Giddings or submit a Slate Help Ticket.

Q&A Session on the New Policy on Graduate Student Compensation

Q A or Questions and answers on block squares with sunshine

Have questions about the new Policy on Graduate Student Compensation? Join us in a Zoom meeting on Thursday, July 28th, at 10:30 a.m., with members of the Graduate School and RED teams to get answers.

Holistic Admissions Master Class

Are you recruiting and admitting students who fit your program goals and who are ready to succeed? Are you concerned about bias in the admissions process?

As part of ETS’ mission to advance quality and equity in education, they have launched the Holistic Admissions Master Class. This free, self-paced course blends ETS thought leadership with guidance and case studies from graduate education leaders experienced in implementing holistic admissions at various institutions.

The course addresses every step in the admissions process, from planning through execution and post-cycle evaluation. Whether you’re new to holistic admissions or an experienced hand, you’ll learn how small changes can help you minimize bias while maximizing student fit.

Learn more about the Holistic Admissions Master Class

Recording and Slides Available: New Graduate Program Directors and Affiliates Enrollment Management Training Workshop

The Zoom recording and presentation slides are now available from the New Graduate Program Director and Affiliates Training held on Monday, July 25, 2022. This training included key onboarding information in the areas of Marketing and Communications, Recruitment, Graduate Admissions, Funding and Enrollment Management.

New Brochure and Program Listing Available

Graduate Admissions has a new brochure and program listing available for use in your recruitment efforts. Please feel free to contact Maryanne Maree-Sams if you would like to request print items for your program.

Graduate Ombuds Reports Authorship, Funding Among Top Student Issues

Research-related stress tops a list of concerns among students seeking assistance from the Graduate Ombudsman over the past year. In the 2021-2022 report from Graduate Ombuds Bruce Taylor, Ph.D., issues such as authorship conflicts, funding and communication breakdowns are common themes.

“Conflict with faculty, often over research, continues to be a leading concern among graduate students,” Taylor said.  “Perceived conflicts of interest, particularly when doctoral student research for their dissertation is delayed by faculty research.”

He also noted that issues surrounding student roles on grants, as well as authorship on publications, were problematic. The recently adopted new guidelines on authorship attempt to address some of these concerns. 

Funding is a perennial challenge for graduate students, many of whom contacted the Ombuds with issues over GASP funding, assistantships and, this year, the financial impact of Policy 50.5 that reduced funding levels for many students.

“From (the students’) point of view,” Taylor said, “what they had been offered changed and reduced their effective income substantially in some cases.”

The 2021-22 Ombuds Report is available for download.